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Executive Assistant to the Principal

Closing Date: May 29, 2018 11:00

Location: Walworth Academy - (London)

Salary: Band 8, £27,922 - £33,963 per annum

Hours: Full time

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Executive Assistant to the Principal

Executive Assistant to the Principal

Join an aspirational school nurturing ambitious students and teachers


Start date: 28th August 2018

Salary: Ark support staff band 8, £27,922-£33,963 per annum

Hours: 08:00-17:00 Monday -Friday - All Year Round

Location: Walworth, London

Nearest train station: Elephant and Castle, London Bridge, Waterloo

Deadline: 11am on Tuesday 29th May 2018  - Interviews 7 June 2018     

Ofsted: Good (2018)


“The Senior Leadership team and Middle Leaders….work effectively and energetically to deliver the Academy’s priorities” (OFSTED 2018)


Walworth Academy serves a richly diverse community in Southwark. As an ARK school we have very high expectations of all of our students so that:


‘Every pupil can go to university or a career of their choice’.


With 1040 students on roll, of which 112 are in the sixth form, there are great opportunities to enhance our Attendance and Safeguarding procedures.

We are looking for a dedicated and enthusiastic Executive Assistant to the Principal to join our school and support the needs of our Principal and pupils.  As the Executive Assistant to the Principal, you’ll be a focal point for organisation and co-ordination for the Principal and the wider school community. You will be part of a supportive and nurturing learning environment in which children make rapid academic progress. This role is perfect for someone who wants to further their career in education support.  


We need exceptional candidates who will


Our ideal candidate will:

  • be passionate and enthusiastic about young people’s education
  • have experience of working with and motivating young people, either in a paid or voluntary capacity
  • be committed to Ark Walworth Academy’s ethos of high expectations and no excuses.


At Ark Walworth Academy, we look for talented and committed people and we work hard to keep them, helping them reach as high as they can. We offer attractive pay and conditions, as well as high quality career and professional development (CPD) and opportunities for career progression. If you share in our commitment to excellence, we want to hear from you.



Applications should be made via the Ark online portal and received by 11am Tuesday 29th May 2018. If you would like to discuss the role, or have any queries, please contact 020 7450 9550 or visit our website      Interviews 7 June 2018



We value diversity and are committed to safeguarding and promoting child welfare. The successful candidate will be subject to DBS and any other relevant employment checks.


Job Description: Executive Assistant to the Principal


Reporting to:         Principal

Start date:               As soon as possible

Salary:                     ARK Support band 8: £27,922-£33,963 per annum

Hours:                      08:00-17:00 Monday -Friday All Year Round


The Role

To represent the Principal in relating to a range of audiences. To be responsible for ensuring that routines, systems and procedures are in place to support the principal effectively in carrying out all aspects of her work to the highest possible standards.


Key Responsibilities

  • To ensure an exceptionally high standard of secretarial, administrative and management support for the Principal, in order to assist in the smooth running of all her responsibilities and activities and enabling her to operate in a highly efficient manner
  • To actively promote the academy and liaise with outside agencies as necessary, representing the Academy as appropriate
  • To maintain a presence around the school to ensure that the highest standards of behaviour and site-usage are upheld
  • To communicate and liaise with staff, students, parents, governors and members of the local community as appropriate
  • To be active in issues of staff and student welfare and support
  • To develop positive and constructive relationships with a range of external agencies and professionals
  • To demonstrate a commitment to Equality of Opportunity for all members of the Academy’s community.


PA Support

  • To meet and greet the Principal’s visitors, displaying due courtesy and tact, to ensure that visitors are welcomed into a friendly and professional environment
  • To service the Principal’s meetings (including the weekly SLT meeting) by sending email invites, booking rooms, preparing the venue and materials, supplying regular refreshments, taking minutes where required and carrying out follow up actions
  • To sort travel arrangements, give directions and book tickets for the Principal as required
  • To write letters, minutes, papers and correspondence with absolute accuracy and impeccable standard English and in a timely manner
  • To prepare papers half-termly for the Principal’s meetings with governors
  • To write reports and produce documents, in word, excel and power point (sometimes from scratch and from own initiative) for the Principal, ensuring that the finished product is of the highest standard
  • To maintain data relevant to the Principal’s reporting structures
  • To carry out research on the Principal’s behalf
  • To proof read and quality control documents on the Principal’s behalf
  • To ensure that all enquiries and correspondence are dealt with promptly and effectively, in a manner that promotes a positive image of the Academy
  • To show patience, understanding and the utmost professionalism at all time (as well as maintaining confidentially) when dealing with phone calls and personal enquiries
  • To alert the Principal immediately of any communication that requires her urgent attention
  • To organise the admin elements of key events and meetings that the Principal is involved in
  • To make maximum use of the Academy’s developing information and communications technology, including the network for diary management and the effective management of data bases
  • To set up and maintain efficient and effective systems for filing and organising correspondence and paperwork, in liaison with the Principal, ensuring discretion and respecting confidentiality
  • To support the Principal in managing her diary and appointments.
  • To produce letters, reports and documents, including confidential papers
  • To deal with all phone calls and personal enquiries efficiently, effectively and professionally
  • To communicate and liaise with staff, students, parents, governors, ARK Schools staff, members of the local community and other external parties as appropriate
  • To actively promote the academy and liaise with outside agencies as necessary, representing the Academy or ARK as appropriate
  • To maintain a presence around the school to ensure that the highest standards of behaviour and site-usage are upheld
  • To maintain data relevant to Principal’s reporting structures
  • To release press realised on behalf of the Principal as required
  • To assist with the organisation of key events


    • To undertake training and development relevant to the post and in line with the academy’s priorities
  • To undertake any other duties as directed by the principal.
  • To undertake first aids duties when necessary



Person Specification: Executive Assistant to the Principal


Qualification Criteria

  • Right to work in UK
  • Maths and English GCSE at grade C or above
  • Relevant qualifications in office administration and IT applications desirable
  • First Aid qualification desirable.



  • Experience of working in a school
  • Experience of running effective administrative, clerical, ideally within a school setting
  • Experience of providing one-to-one PA support
  • Experience of a senior administrative role
  • Experience of diary management.


Personal characteristics

  • Genuine passion and a belief in the potential of every pupil
  • Flexible, highly organised and able to multi-task and prioritise work to meet deadlines
  • The ability to work in close harmony with all staff
  • Passion, resilience and optimism
  • High levels of honesty and integrity
  • Helpful, approachable and positive nature and ability to stay calm and diplomatic under pressure
  • Able to take ownership of tasks and work with minimal supervision
  • Have exacting standards and a keen eye for detail
  • Keen to learn and further develop own skills
  • Exercises sound judgment, especially relating to confidentiality and discretion
  • Excellent interpersonal skills with children and adults.


Specific skills

  • Excellent numeracy, particularly financial skills
  • Willing and able to learn and operate new IT systems and databases
  • Excellent administrative and organisational skills
  • Understands the importance of confidentiality and discretion
  • Excellent listening skills, literacy skills, numeracy skills and ICT skills (word, excel, internet, email and MIS/Facility databases)
  • Highly computer literate, with particular skill in using Microsoft Office
  • Able to write clearly and concisely and to produce and maintain documents and systems.
  • Able to prioritise workload and hit deadlines.



  • The post holder must be committed to the safeguarding and welfare of all pupils
  • Willingness to undertake training
  • This post is subject to an enhanced Disclosure and Barring Service check.Ark is committed to safeguarding and promoting the welfare of children and young people in our academies. In order to meet this responsibility, we follow a rigorous selection process. This process is outlined here, but can be provided in more detail if requested. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.


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